Governance

CLASSES OF MEMBERSHIP

The Directors may, from time to time, determine:

• the various classes of membership of the Company described in the RMIA Membership and Certification Regulations;

• any restriction in the number of Members or the number of Members within a class; and

• the qualifications and experience for admission to a class.

GENERAL

The Company may have an unlimited number of Members.

The Members of the Company comprise:

• the Members on incorporation; and

• any other person the Directors admit as a Member.

APPLICATIONS

The Directors may, from time to time, pursuant to Article 11 and in a manner not inconsistent with this Constitution, vary the RMIA Membership and Certification Regulations determining the application process, rules, fees and policies by which Members agree to be bound.

Each applicant to become a Member must sign and deliver to the Company an application in any form prescribed by the Directors from time to time together with the Member Application Fee and Annual Fee.

The Directors determine whether an applicant may become a Member.

The Directors are not required to give any reason for the rejection of any application to become a Member.

If an application to become a Member is accepted, the Company must:

1. give written notice of the acceptance to the applicant including details of the class of membership and the rights that are then attached to that class;

2. if payment has not been received, request payment of any amount owing for the Member Application Fee or Annual Fee; and

3. on payment of any amount owing, enter the applicant's name in the Register.

If an application to become a Member is rejected, the Company must:

1. give written notice of the rejection to the applicant; and

2. refund in full any Annual Fee paid by the applicant.

FELLOWS

Members may, at an Annual General Meeting of the Company, elect as a Fellow, a Member of outstanding distinction who has made noteworthy contributions to the theory or practice of risk management.

Fellows are eligible to vote and to be elected or appointed to any office of the Company.

Nominations for election to Fellowship shall be made in writing in accordance with the RMIA Membership and Certification Regulations.

The Board in considering a nomination for a Fellow shall determine if the criteria has been met and shall determine which nominations will be put forward at the next Annual General Meeting of the Company.

A Fellow shall have their contribution and election to the position of Fellow recognised in accordance with the RMIA Membership and Certification Regulations, and both personally and publicly recorded in any manner as considered appropriate by the Board.

HONORARY MEMBERS

Members may, at an Annual General Meeting of the Company, elect as an Honorary Member, a person of the Company if the meeting considers the person has rendered extraordinary personal service to the Company and its predecessors, or the risk management industry, over the years.

Nomination for the election of a Member as an Honorary Member shall be made in writing in accordance with the RMIA Membership and Certification Regulations. The Board must consider all nominations for an Honorary Membership received by the Company prior to the close of its financial year and in its absolute discretion determine which if any nominations should be proposed for election at the next Annual General Meeting of the Company.

An Honorary Member shall have their contribution and election to the position of Honorary Member recognised in accordance with the RMIA Membership and Certification Regulations, and both personally and publicly recorded in any manner as considered appropriate by the Board.

NO TRANSFERS

The rights of being a Member are not transferable whether by operation of law or otherwise.

CEASING TO BE A MEMBER

A person will cease to be a Member if:

• that person resigns in accordance with Article 2.5;

• that person is expelled under Article 2.6; or

• a Cessation Event occurs in respect of that person.

RESIGNATION

A Member may resign as a Member by giving the Company notice in writing.

Unless the notice provides otherwise, a resignation by a Member takes effect immediately on the giving of that notice to the Company.

EXPULSION OR SUSPENSION

Subject to Articles 2.6(c), the Directors may resolve to:

• expel a Member; or

• suspend a Member;

  1. for such period; and

  2. from enjoying such rights and privileges of membership as the Directors may determine;

if:

• an Expulsion Event (other than the non-payment of a Fee) occurs in respect of the Member; and

• the Company gives that Member at least 10 Business Days’ notice in writing:

  1. stating the Expulsion Event and that the Member is liable to be expelled; and

  2. informing the Member of the Member's right under Article 2.6(e)(i).

The Directors may resolve to expel a Member if the Member has not paid their membership and other fees within 20 Business Days of the date a final notice that payment is overdue is served on the Member.

An expulsion event is committed when a Member who obtains from, or provides information to, the Company dishonestly:

• with the intention of directly or indirectly gaining an advantage for themselves, or someone else, or causing detriment to the Company, or

• recklessly as to whether the use may result in themselves or someone else directly or indirectly gaining an advantage, or in causing detriment to the Company.

An expulsion event is committed when a Member’s conduct is consistent with:

• harassment, annoyance, obstruction of proceedings to cause delay or detriment to the Company, it’s officers or employees, or to achieve another wrongful purpose.

• fraudulent and dishonest representation by the Member to the Company, or other entity, directly or indirectly to gain advantage, or deemed to bring the Company or the profession into disrepute.

• a criminal act resulting in a criminal conviction being recorded in any state or territory or foreign jurisdiction, deemed to bring the Member, the Company or the profession into disrepute.

Before passing any resolution under Article 2.6(a), the Directors:

1. must allow the Member to give to the Directors, either orally or in writing, any explanation or defence of the Expulsion Event; and

2. may adopt other procedures to aid the resolution of complaints against the Member, including the appointment of complaints committees, conciliators and mediators.

Where a resolution is passed under Article 2.6(a) or 2.6(b), the Company must give the Member, notice ("Discipline Notice") in writing of the expulsion or suspension, within 10 Business Days of the resolution.

A Member may, by notice in writing to the Company within 10 Business Days of receipt of a Discipline Notice, request that a resolution for expulsion (but not suspension) of that Member under Article 2.6(a) be reviewed by the Company at the next general meeting.

If a request under Article 2.6(g) is made, the Directors must propose at the next general meeting of the Company that a resolution be moved to confirm the expulsion of the Member concerned

A resolution under Article 2.6(a) takes effect:

• if the Member does not give a notice under Article 2.6(e), the date of the resolution; or

• if the Member gives a notice under Article 2.6(e), the date of the general meeting of the Company at which the resolution is put to Members in accordance with Article 2.6(e) provided the resolution is passed by a simple majority of Members present and entitled to vote (such a vote to be taken by ballot) and provided the Directors constitute less than half of the Members present and entitled to vote.

A resolution under Article 2.6(b) takes effect on the date of the resolution.

The Directors may reinstate an expelled Member on any terms and at any time as the Directors resolve, including a requirement that all amounts due but unpaid by the expelled Member are paid.

SUSPENSION OF MEMBERSHIP

The Company will not grant any suspension of membership to a member unless a formal written request from the member, setting out reasons why the request should be granted, is presented to the Board.

A request for suspension of membership must be made in accordance with the RMIA Membership and Certification Regulations. It is at the sole discretion of RMIA Management and/or the Board with respect to the Regulations, to grant or refuse the suspension of membership and the Board's decision will be communicated through a formal letter. Any fees paid by the member to RMIA will not be refundable under this Article.

VARIATION OF CLASSES AND CLASS RIGHTS

Subject to the Corporations Act 2001 and the terms of a particular class of membership, the Company may vary or cancel rights attached to being a Member of that class pursuant to Article 11 and in a manner not inconsistent with this Constitution.

FEES

• A Member must pay the Annual Fee each year on or before the anniversary date of membership.

• The Board shall review all Annual Fees from time to time and prescribe the Annual Fees for the coming period.

• The Board may make fees payable for one or more Members, or classes of Members, for different amounts and at different times.

• The Company will not refund to a Member any Annual Fee, application fee or CTM Annual Fee in the event that the Member ceases to be a Member pursuant to Article 2.5, 2.6 or 2.7

COMPLIANCE WITH RMIA RULES AND REGULATIONS

All Members must comply with the terms of the RMIA Constitution, the RMIA Code of Ethics; and the RMIA Membership and Election Regulations; as each of them may be amended from time to time.

The purpose of this policy is to outline the refund and cancellation procedures for members of The Risk Management Institute of Australasia (RMIA).

POLICY STATEMENT

RMIA is committed to providing high quality events to all its customers. We recognise that on occasion delegates (members or non-members) will book in to an event and subsequently find that they are unable to attend. In this situation we ask that you notify us of your need to cancel an event booking as soon as possible.

Similarly, RMIA will on occasion find it necessary to cancel an event and when this arises we are committed to taking positive steps to alert you to the cancellation as soon as possible.

APPLICABILITY/SCOPE

This policy is applicable for all members of RMIA an all non-members attending RMIA run events. Refunds, Cancellation and Rebookings are defined below.

DEFINITION:

•  Refund;

-          to give back or restore a payment that has been made in exchange for a commodity.

• Cancellation;

-          to decide or announce to not attend an event; or

-          the act of a planned event no longer taking place.

• Re-booking;

-          to request the registration of a delegate at one event be transferred to the same event on a different date for the same delegate, without the refund of any funds.

Please Note: Special Conditions apply to the Annual Conference*.

ADMINISTRATIVE RESPONSIBILITY

The administration of this policy is the responsibility of RMIA Corporate Office and the RMIA Board.

CANCELLATION BY DELEGATE

If a member or non-member attending a chargeable event needs to cancel their booking, the following process and conditions apply:

1.    Cancellation details must be sent to RMIA by email to events@rmia.org.au or by telephone. Telephone cancellation is ONLY confirmed as having been received if the cancelling party has an email confirmation in writing from an RMIA team member.

2.    RMIA encourages the cancelling party to send a replacement delegate. When providing a replacement delegate the following details are required:

•  Name

•  Company

•  Position

• Mobile or Office Contact Number

• Dietary Requirements

This is so the RMIA can ensure that we offer the best possible service at the event.

3.    If the cancelling party has paid a discounted Member Rate and the replacement delegate is a non-member, the difference will be payable to RMIA prior to the transfer being completed.

4.    If you are unable to send a replacement delegate and notify the RMIA:

a.    up to two weeks prior to the event we will refund your payment less a $20.00 administration fee** (if the event is less than $20.00 no refund will be provided); or

b.    less than two weeks prior to the event the full fee will be payable and no refund will be provided.

5.    Due to our Privacy Policy the RMIA does not retain online payment information in the CRM. Any refund payable for a payment by credit card will be returned to the same account through the payment gateway unless a specific instruction is provided in writing by the original payor. Any refund payable for a payment by EFT will also be returned to the same payor and the cancelling party will need to provide bank details (Name, BSB & Account Number) for this purpose.

6.    If you have booked a place at an event and do not attend without notifying RMIA of your cancellation at least two weeks prior to the event, the full fee will be payable, and no refund provided.

If an event is listed for registration on the RMIA website less than 4 (four) weeks from the event day; clause 4.a. becomes up to 1 (one) week prior, and 4.b. becomes less than 1 (one) week prior.

**RMIA reserves the right to review the administration fee from time to time or for specific events.

RE-BOOKING REQUEST BY DELEGATE

If a member or non-member attending a chargeable event needs to re-book the date as they are unable to make the original event date, and there is an alternate date for the same event type, they can request a re-booking and the following process and conditions apply:

1.    Re-booking details must be sent to RMIA by email to events@rmia.org.au or by telephone. Telephone rebooking is ONLY confirmed as having been received if the transferring delegate has an email confirmation in writing from an RMIA team member.

2.    Not all re-bookings can be approved, due to issues such as limited places, sold out event or materials, and the final decision will rest with RMIA Administration. When a rebooking is not approved the cancellation policy above applies.

3.    Administration fees apply for multiple re-booking/s for events:

a.    up to 1 (one) re-booking for a delegate is approved with no administration fee**;

b.    up to 2 (two) re-bookings by a delegate approved will attract a $20.00 administration fee** payable prior to the rebooking being finalised; or

c.     for 3 (three) re-bookings or more by a delegate attracts a $50.00 administration fee** for each re-booking thereafter, payable prior to the rebooking being finalised

**RMIA reserves the right to review the administration fee from time to time or for specific events.

CANCELLATION BY RMIA

If RMIA cancels an event, the following process and conditions apply:

1.    RMIA will advise you by email using the email address specified on your booking;

2.    RMIA will always endeavour to reschedule the event, in which case you will be offered the opportunity to transfer your registration to the new event date or receive a full refund.

3.    If it is not possible to reschedule the event, RMIA will refund your full fee.

4.    Due to our Privacy Policy the RMIA does not retain online payment information in the CRM. Any refund payable for a payment by credit card will be returned to the same account through the payment gateway unless a specific instruction is provided in writing by the original payor. Any refund payable for a payment by EFT will also be returned to the same payor and the RMIA will request bank details (Name, BSB & Account Number) for this purpose.

ANNUAL CONFERENCE*

Special conditions apply to refunds and cancellation regarding the RMIA Annual Conference.

*CANCELLATION OF DELEGATE REGISTRATION FOR THE ANNUAL CONFERENCE:

If a member or non-member registered for the Annual Conference needs to cancel their registration, the following process and conditions apply:

1.    Cancellation details must be sent to RMIA by email to events@rmia.org.au or by telephone. Telephone cancellation is ONLY confirmed as having been received if the cancelling party has an email confirmation in writing from an RMIA team member.

2.    RMIA encourages the cancelling party to send a replacement delegate. When providing a replacement delegate the following details are required:

•  Name

•  Company

• Position

• Mobile or Office Contact Number

•  Dietary Requirements

This is so the RMIA can ensure that we offer the best possible service at the Annual Conference.

3.    If the cancelling party has paid a discounted Member Rate and the replacement delegate is a non-member, the difference will be payable to RMIA prior to the transfer being completed.

4.    If you are unable to send a replacement delegate and notify the RMIA:

a.    during earlybird offer periods we will refund your payment less a $50.00 administration fee**;

b.    after expiry of earlybird offers and up to 2 months prior to the first day of the conference, we will refund your payment less an administration fee** equivalent of 10% of the fee paid;

c.     after expiry of earlybird offers and up to 2 months prior to the first day of the conference, we will refund your payment less an administration fee** equivalent of 10% of the fee paid;

d.    between 2 months prior to the event to 1 month prior to the first day of the conference, we will refund 50% of the total fee paid; or

e.    less than 1 (one) month prior to the first day of the conference, the full fee will be payable and no refund will be provided.

5.    Due to our Privacy Policy the RMIA does not retain online payment information in the CRM. Any refund payable for a payment by credit card will be returned to the same account through the payment gateway unless a specific instruction is provided in writing by the original payor. Any refund payable for a payment by EFT will also be returned to the same payor and the cancelling party will need to provide bank details (Name, BSB & Account Number) for this purpose.

6.    If you have registered for the annual conference and do not attend without notifying RMIA of your cancellation at least one month prior to the first day, the full fee will be payable, and no refund provided.

**RMIA reserves the right to review the administration fee from time to time or for specific events.

All members agree to be bound by the Constitution and Code of Ethics of the Risk Management Institute of Australasia. Click on the link to download a copy of the Constitution.

All members agree to be bound by the Code of Ethics & Constitution of the Risk Management Institute of Australasia. Click on the link to download a copy of the Code of Ethics.

Download Regulations